The first payment must be made by the 1st of the month, eg January fees to be settled by the 01 January. Late payment will result in a late penalty fee of R 50 per day that your account is overdue.
Late fees are charged for late pickups, R50 for every 5 minutes after the first 5 minutes.
A minimum one calendar month notice period, in writing, is required to terminate the annual contract. No cancellations will be accepted past October.
Annual contracts: Should monthly payments not be received on time you will default on this option and revert to the month by month fee highlighted above.
On a valid cancellation an administration fee equivalent to the difference between monthly and annual fee per month (from January up to an including the cancellation month) applies to ensure your fee is revised to the month by month payment option highlighted above. Only once this admin fee is received will the cancellation be processed
No refunds are given for absences and days of care booked and not used.
I am aware that any default by me for the payment of outstanding fees may result in debt collection action and all costs associated with this action will be at my cost. I acknowledge that in order to keep my place at Sherpa Kids, I need to keep my account and payments up to date
I acknowledge that I will be held liable for any applicable costs should my child/ren be involved in malicious behaviour resulting in Sherpa Kids property and/or Sherpa Kids or hosting school facility damage
I acknowledge Sherpa Kids has a ZERO tolerance policy towards bullying and/or victimisation. If behaviour of this sort is not rectified after necessary warnings parents will be asked to remove child/ren from the service without the option of refund.
I have the right to request from Sherpa Kids a copy of the information retained by Sherpa Kids and the right to request Sherpa Kids to correct any incorrect information about myself and my family held by Sherpa Kids
I acknowledge by signing this form I understand and accept the Centre Policies and Procedures outlined in the parent handbook
GENERAL TERMS AND CONDITIONS
I hereby give permission to the staff of the above Sherpa Kids programme to administer medically prescribed medication to my child and I will sign a Medical information & Authorisation form. I understand that the staff will phone and request permission before the administration of medication to my child and record each administration of medication. I acknowledge that all care will be taken and will not hold Sherpa Kids responsible. I also understand my child cannot attend Sherpa Kids if suffering from an infectious or communicable disease that has been identified by the Department of Health. I understand that my child cannot attend Sherpa Kids if not symptom free for at least 48 hours. I acknowledge that my child can attend Sherpa Kids if they have completed the first three days of Antibiotics.
I hereby give my permission for the Sherpa Kids staff to treat my child if a minor accident occurs. In the case of a more urgent matter I understand an ambulance will be called first then I will be notified and agree to meet any expenses incurred.
I understand the provider of the Sherpa Kids service is not liable for any personal injury, loss or damage to personal property due to any cause whatsoever unless there is proven negligence by the provider or employee.
I hereby give Sherpa Kids permission to transport my child off a Sherpa Kids designated site of operation if and when required and risk assessment plans will be undertaken for each occasion (e.g. evacuation, group trip).
I acknowledge that the information contained herein is confidential and pursuant to the POPI Act, will only be strictly used by the Sherpa Kids team to effectively care for my child and not used or distributed for any other purposes. Representatives from appropriate Government Departments may view this information as part of the program assessment process.
I authorise that my child’s school has permission to release all personal information about my child to Sherpa Kids.
I understand that I will send Sunscreen and a hat to the centre every day in adhering to the Centre’s Safe Sun Policy.
I hereby give permission for my child to watch Age Appropriate Movies should the Weather not permit outside play and Activities
I acknowledge that Sherpa Kids is a paid for service with monthly and adhoc daily fees being applicable. I have read and understood Payment terms and conditions and should I wish to formally enrol will fill in the necessary detail requested within the appendix. Should my child/children make use of Sherpa Kids’ services without being formally enrolled the below rates will apply and I will be invoiced for services rendered.
My child has permission to participate in the schools extra mural programme including sports, culture and developmental activities
I understand that Sherpa Kids provides homework supervision in line with the brief/guidelines provided by the school and checking as well as signing off of homework books, remains the responsibility of the parent/guardian
I acknowledge that photographs/video of my child or items of my child’s work completed at the Sherpa Kids programme may be used at a later date for local/national marketing and promotional purposes. I hereby give my consent and no further permission will be required.
NON-HOST SCHOOL CHILDREN TERMS AND CONDITIONS
Holiday care is available with preference to children/siblings and friends of the hosting site. Such children will be on an ad hoc basis but will still be required to agree to the conditions below indemnifying the host school from liability when on the premises:
It is the responsibility of the Guardian to ensure that the Learner is adequately insured against personal injury or related risks. It is further the responsibility of the Guardian to ensure that all personal belongings of the said learner are adequately insured against loss. Under no circumstances will Host Site (Hereafter knowns as the School) , its Board of Governors and/or its employees accept responsibility for any such injury, loss and/or damage, and the Guardian hereby waives and abandons all claims, and hereby exempts and releases the School, its Board of Governors and its employees from all liability in consequence of any injury or loss sustained by the Guardian and/or Third Party or the Learner on account of any act or omission by the School, its Board of Governors and its employees, learners, agents or invitees.
The Guardian furthermore hereby agrees that while the Learner is at School or is conveyed or transported at any time for any purposes whatsoever, then it shall be at the Guardian and Learner's own risk. While all reasonable care shall be taken to ensure the safety of all the Learners, the School, the Board of Governors and/or parents who are acting for the School and/or individual employees of the School shall not be liable in law or otherwise to the said Learner or Guardian for any loss or damages arising out of bodily injury or death. Likewise, should the Guardian become liable to pay medical or other expenses to any third party as a result of bodily injuries or death suffered by the Learner, the Guardian accepts that he shall have no claim against the School, the Board of Governors or any individual staff member or employee of the School (and/or any parent who may be acting on behalf of the School) for recovery of such expenses, and the Guardian hereby waives any such claim which he may have. This indemnity shall also apply to the Learner's involvement in any extra-mural activities, whether on or off the school premises.
The Guardian and/or Third Party indemnifies the School, its Board of Governors and its employees against all liability for any injury or loss sustained by any person on account of any act or omission by the Learner and the Guardian and/or Third Party accept full liability and responsibility for any such act or omission.